Wedding Details Card Wording with 8 Useful Examples

A wedding details card holds the practical information that does not comfortably fit on the main invitation. Use it for the things guests need before replying or making plans, then direct them to the website for fuller or changeable information.

You do not have to include every example below. Choose the details relevant to your celebration, replace the placeholders and check each statement against your actual arrangements.

What goes where?

Your main invitation should identify the people getting married, the event, date, time and location. A details card can explain responses, travel, clothing or a venue change. Your website can carry longer directions, accommodation conditions, FAQs and updates.

Avoid creating three conflicting versions of the same information. Keep one master copy of dates, addresses and response deadlines, then check each item against it before printing.

Our inclusive invitation wording guide can help with the main invitation itself.

1. A simple website and RSVP card

THE DETAILS

Please reply by [date] at [wedding website address].

Visit our website for the schedule, travel information and answers to your questions.

Questions? Please contact [name] at [contact method].

This is a useful option when the site is already complete enough to support guests' decisions. Test the web address on a phone before it goes to print.

2. A separate reception venue

THE CELEBRATION CONTINUES

Following the ceremony, please join us at [reception venue], [full address].

Reception drinks begin at [time], with dinner at [time].

[Confirmed transport arrangements or a clear note that guests should arrange their own transfer.]

Include the venue change prominently. A guest should not have to compare two small addresses to realise they need transport.

3. Accommodation and a room block

STAYING OVER

A room block is available at [hotel] for [dates], subject to availability.

Please book by [deadline] through [booking method]. Guests arrange and pay for their own accommodation.

Booking information and conditions are available at [wedding website address].

Do not use "We've reserved your room" unless that is genuinely the arrangement. See our hotel-block wording examples for different booking situations.

4. Shuttle information

GETTING THERE

A shuttle will depart [pickup point] at [departure time]. Please be ready by [boarding time].

Return departures are [times]. Please [reserve your seat/respond to the transport question] by [date].

Full pickup details: [wedding website address].

Only promise a shuttle once it is booked. If capacity is limited, say so and explain how seats are assigned.

5. Dress code and setting

WHAT TO WEAR

[Dress code], with [plain-language guidance].

The ceremony is planned for [setting]. Please consider [grass, gravel, weather or other relevant detail] when choosing footwear and layers.

For example, describe formality and practical conditions without requiring particular clothing based on gender. Avoid saying "dress comfortably" when you actually expect formal attire.

6. An adults-only reception

A NOTE ABOUT OUR RECEPTION

Our reception will be adults-only. We understand this may affect your plans and appreciate you letting us know whether you can join us.

If children may attend the ceremony but not the reception, explain that distinction. Do not imply childcare is provided unless it has been arranged. More variations appear in our adults-only wording guide.

7. A wedding weekend

THE WEEKEND

We're looking forward to celebrating with you in [place]. Please refer to your invitation for the events you're joining us for.

Relevant timings, locations and travel information are available at [wedding website address or private invitation link].

Please respond separately for each invited event by [date].

Create invitation-specific details cards when different households are invited to different events. A universal card listing every private celebration can create confusion even when the website is correctly restricted.

8. A compact all-purpose details card

GOOD TO KNOW

Reply: Please RSVP by [date] at [website].

Dress: [dress code and one useful practical note].

Travel: Accommodation and transport details are on our website. [Include a booking deadline if it is essential before RSVP.]

Questions: Contact [name] at [contact method].

This is deliberately brief. If it only fits by making the type uncomfortably small, move lower-priority information online or use a second card.

A complete worked example

The following is fictional sample wording, not a real venue or booking arrangement:

THE DETAILS

Please RSVP by 10 May at [your wedding website].

The ceremony begins at 4 PM. Please arrive at the Garden Entrance by 3:30 PM. Dinner and dancing follow at the same venue.

Our dress code is cocktail attire. The garden path includes gravel, so please choose footwear accordingly.

For accommodation, parking and accessibility information, visit our website. Questions are welcome at [contact method].

Notice that this sample prioritises the response deadline and arrival instructions. It does not try to include the couple's story, registry, full menu and every FAQ.

Should you include a QR code?

A QR code can sit beside a written website address. Leave enough clear space around it and test the final printed size on more than one phone. A code that works on screen may not behave the same way after scaling, printing and finishing.

Our QR code wedding RSVP guide covers placement and wording. Keep the destination stable after printing; a new website address can make an otherwise beautiful card frustrating to use.

Proof the information before the design

Read the card as someone who knows nothing about the wedding. Can they identify the correct event, understand any transfer, reply by the right date and find a help contact?

Check venue names, full addresses, dates, times, spelling and links. Then proof the card at actual print size. Use an independent reader for the final pass rather than relying on the same person who has edited it repeatedly.

You can use this wording with your preferred designer or printer. Create your wedding website with Shared Beginning to give guests one place for the longer details and future updates.